If you have started using Sage 200, having come from a Sage 50 background you should go into it as if you are learning a new piece of software. Because you are!!!!

If your company has out grown Sage 50 then Sage 200 is absolutely the natural system to move to. But just because it is written by Sage does not mean that it is going to be completely the same.

The look and feel are quite similar, for example the list views, process maps and dashboards were originally used in Sage 50. But though the general concepts are the same, functionality is different.

The most common question Sage 50 users ask me is “How do you do corrections in Sage 200?” The answer is that there is no “corrections” area. I tell people Sage 200 is an accountants dream, because it makes you correct things how an accountant would want. That is by manually correcting. This is either by entering an opposite type of transaction or a journal.

For example: If you enter an Invoice incorrectly, you would need to enter a Credit Note (that mirrors the invoice) and allocate the two together. If you enter a Journal, you would need to enter it again but with opposite postings.

In the Sales and Purchase Ledger there is some help in the form of the Reverse Transaction option. This allows you to select a unallocated transaction and select Reverse. The system will enter the opposite transaction for you and also allocate it. Using the example above; you could select the Invoice and Sage 200 will create a Credit Note with the same details (date, value, nominal coding etc). Sage 200 will also allocate the Credit Note to the Invoice.

NB. The Reverse Transaction option only works for Base currency transactions.