With the price of stamps increasing today (First Class from 46P to 60p, and Second Class from 36p to 50p) it is as good a time as ever to think about how you are distributing documents to your customers, suppliers and may be even between colleagues who are at different sites.

Sage 200 has the facility to cut down on postage already built-in. All documents and reports can be configured to email contacts either automatically or manually. The automatic configuration can utilise the Roles and Contacts within the Sales and/or Purchase Ledger to send documents to the required email address.

Click here to see my previous post about emailing documents out of Sage 200.

As well as the standard Sage 200 functionality, there is also the add-on option. Spindle Professional is an add-on for Sage 200 that aids in the distribution of documents.

Spindle is capable of much more than just emailing documents as you can configure a document to be Emailled, Faxed or Printed based on the contact details available in Sage. As well as the Distribution options you also have the ability to add backdrops to documents (these are basically electronic stationary layouts), you can attach other documents as part of distribution (for example attach the relevent Despatch Note when sending an Invoice), there is also the ability to Archive documents that have been sent out.

Spindle Professional can also be used with other software, so you could create a Word document and distribute it as necessary.

Click here to see my previous post about Spindle Professional

Both of the above options that you have with your Sage 200 software will save you money in relation to Postage as well as Paper, Envelopes, Stationary and Time.

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