Sage 200 Extra and Sage 200 Extra Online 2016 have now been released. If you are considering updating or want further information send your details to firstname.lastname@example.org
Whilst it is not, perhaps, as drastic an update as the 2015 version, which had a whole change to the UI amongst other features. The 2016 version has some game changing additions with new integrations for payments.
There are also some nice additions from the wish lists and a new connector which integrates Sage 200 to stand alone Sage CRM (not Sage 200 CRM).
Below are some details of what’s new!
Sage Integrated Payments (SIPS)
Integration with Sage Payments allows for an easier and secure way to pay suppliers.
A Sage Payments account is a virtual wallet (e-wallet) similar to PayPal. You can add funds to your Sage Payments account and then use this to make payments directly from Sage 200.
NB. A Sage Payments account is required
Sage 200 is now able to use the Yodlee bank feed. This gathers information from your bank, and downloads bank transaction details for display in Sage 200 so you can match them to transactions in Sage 200, or create new transactions.
When you confirm the transactions as matched they are flagged ready for your next bank reconciliation.
NB. Subscription to Bank feeds is required.
Sage Pay – Get Paid Faster
Sage 200 now includes the Sage Pay ‘Get Paid Faster’ functionality.
If you are using Sage Pay, you can use the ‘Pay Now’ button on your layouts such as invoices, statements and chase letters that you send as PDF files by email.
When your customer opens the PDF attachment they can click the ‘Pay Now’ button to make a payment straight away through Sage Pay.
Commitment reporting allows you report on purchase orders as a committed cost before the order has been received or invoiced.
This makes it easier to view actual costs and committed costs to establish committed spend.
Report Category budget grouping
It is now possible to hold a budget against a reporting category which offers much more flexibility in assigning and reporting on budget areas.
New Bank Reconciliation screen
A new bank reconciliation screen has been introduced with a split screen view separating matched and unmatched transactions. This brings the functionality in line with that of Sage 50 and presents the information in a clearer way.
Create Return from Order
The ability to create a Sales Return from an existing Sales Order has been eagerly awaited for many versions gone by. It’s finally happened!
You can select a Sales Order then select ‘New Return from order’ which will populate the Return details.
Within the Sales Return screen you can also select Copy Order and the Return screen will be populated with the return data based on the selected Sales Order.
It makes it much quicker to enter a return and removes the need to re-key information but be aware there is no link created, it just copies the information.
Predictive text in Rapid Order Entry
On the Rapid Order Entry, predictive text is now available to filter the selection list of available stock items as the item is typed.
Override Negative Stock option (Rapid Order Entry)
When raising a Sales Order via Rapid Order Entry, it is now possible allow the stock to go in to a negative allocation if the required quantity is not available.
The Product Group now has a flag ‘Can over allocate stock’.
Stock Analysis Codes
Stock records have been extended to include 20 Analysis Codes. Report Categories still exist, but the analysis codes allow for further analysis in line with SOP/POP/ It is also possible to import these when importing item records.
Support for Barcodes
Stock records have been extended to include a Barcode. These can be imported as part of the Stock Item Import.
Limited Price Bands
My particular favourite!
New Price Bands can be created as ‘Limited’, allowing the customer to select which Stock items they want to add to a Price Band, rather than all stock items being added.
Time Limited Price Lists
Price Bands can be created as Limited or Universal.
Limited Price Bands can be flagged as Active and/or have ‘From’ and ‘To’ dates assigned.
This is great for promotional pricing.
An API has been included to offer better flexibility for development and integration to Sage 200 Extra.
A New connector integrates Sage 200 with Sage CRM. This allows data to be input in ‘real time’ reducing the synchronisation requirements.
Importantly what this will also allow is for upgrades of 200 and CRM to be run separately. This should hopefully make the upgrade requirements easier and more affordable.
**As with all new releases compatibility has been removed with for older versions of related Operating systems and linked applications.
Most noticeably is the removal of Citrix Xenapp.